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monday.com vs Proofyard

A monday.com alternative for agencies

monday.com is a work platform you shape into whatever a team needs, from boards and columns, with AI credits, a large app marketplace and separate products for sales, service and software teams. Proofyard is narrower: a production board where a client site goes from brief to launch in phases, the client approves in their own area, notes are pinned on designs and live sites, and Claude works the board while a person decides.

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By Ali Demirci, Woofocus. monday.com's pages read on 24 October 2026.

The short answer

Which one fits your agency

Pick monday.com if you want to build your own boards for every team, with 850+ integrations and apps, an API, mobile apps, dashboards, enterprise security and, if you need them, monday CRM and monday service in the same account. Basic, at $9 a seat a month billed yearly, is cheaper than ours, and Free covers up to 2 seats.

Pick Proofyard if most of your work is client websites and you want the agency steps in the tool itself rather than built from columns: phases from brief to launch, approvals that clients give in their own area, notes pinned on Claude Design boards and live sites, and Claude doing the connecting work while a person approves. You pay per team member, not in seat buckets, and clients are free.

We have not run Woofocus's client work in monday.com. What follows about monday.com comes from its pricing page, support articles and other pages of its own, read on the date above; each one is listed at the end. Where we could not read a page, we left the fact out.

At a glance

monday.com and Proofyard, feature by feature

From monday.com's own pages, read on the date above, for monday work management, its product for project work, and from our app as it is today. Plan names are monday's: Free, Basic, Standard, Pro and Enterprise. Marks are short; the note beside each says what we mean.

28 features

Featuremonday.comProofyard
Planning the work
Phases that follow how a site is builtBoards, status columns and 200+ templates that you shape yourselfA workflow per project, with a person, a checklist and a gate on each phase
List and board viewsKanban on every planYes
Calendar, timeline and GanttFrom StandardA Calendar by week or month, beside your other calendars; no timeline or Gantt
DocsUp to 3 on Free, unlimited from BasicFlat studio pages that Claude can read; no nesting
Workload by personFrom Pro; resource management on EnterpriseA timeline per person, project or client, with capacity and Rebalance
Time trackingFrom ProA Toggl Track button on a task; no built-in timer
Rules and automations250 actions a month on Standard, 25,000 on ProRules per project or from the workspace library, each run with Undo
FormsOn every plan; branded forms on ProNo form builder; requests go to Claude, and site visitors use the feedback widget
PortfoliosOn EnterpriseNo
Working with clients
A client sees only their own workGuests reach only the boards you invite them to, from StandardA client area shows only what you share
Free seats for clientsRead-only viewers are free. On Standard, 3 guests are free and every fourth is billed as a member; Pro allows unlimited guestsClients, reviewers and site visitors are free
The client approves a designNo client approval step among its plan featuresApprove or Request changes in the client area or a review link, kept with the design version
A client portalA customer portal comes with monday service, a separate product from $31 a seat a month billed yearlyClients added to a project see the tasks you make visible to them; anyone can review from a link, without an account, for 30 days
Design and site feedback
Comments pinned on designsNot among its plan featuresPinned comments on Claude Design boards, from a review link
Pin a note on a live siteNot among its plan featuresOne script tag; each note keeps the page, device and a screenshot
Team
Messages next to the workUnlimited messages and updates on items, on every planA channel for the team and for each project, direct messages and threads
Meeting notes to tasksAn AI meeting notetaker from Standard, paid in AI creditsPaste notes or a transcript; you check the list before anything is made
AI and tools
AI in the plan1,000 AI credits a month on Basic, 2,000 on Standard, 3,000 on Pro, for the whole account3,000 credits per team member a month, pooled
More AI when you need it$0.01 a credit billed yearly, $0.0125 monthly, per monday's blogMore credits are not on sale yet; write to us if your team runs out
AI agentsAn AI agent workforce, the Sidekick assistant and a vibe app builder, paid in creditsAgent teammates with a role, skills, instructions and a named supervisor
A person signs off before a client sees anythingUp to how you set up permissions and automationsA rule of the product: Claude never publishes, emails a client or approves
MCP serverOn every plan at no extra cost; standard API limits applyclaude.ai, Claude Code and Cowork
Public API1,000 calls a day on Standard, 10,000 on ProMCP is the only programmatic door
Integrations850+ integrations and apps; 250 integration actions a month on StandardA few: Claude, Slack, Asana, Google Drive, Toggl Track, and Gmail for Support
Hosting and security
Single sign-onOkta, OneLogin, Azure AD and custom SAML on Enterprise; Google sign-in from ProNo
Compliance reportsSOC 2 Type II on every plan; ISO/IEC 27001 and 27018Not yet; our first line of code was written on 3 October 2026
Where the data livesUS, EU (Germany) or Australia; strict EU residency only on EnterpriseFrankfurt, EU
Mobile appsiOS and Android on every planInstalls from the browser as an app, with notifications; not in the app stores

The AI, side by side

How the AI works in each

Both tools count AI in credits, but the credits are not the same unit, so compare what they buy rather than the numbers. monday.com sells more at about a cent a credit; one of our credits is a tenth of a cent of Claude's real cost.

monday.com

Credits per account
Each paid plan comes with AI credits for the whole account, not per person: 1,000 a month on Basic, 2,000 on Standard and 3,000 on Pro. More cost $0.01 a credit billed yearly or $0.0125 monthly, per monday's own blog.
What uses them
The AI agent workforce, the AI meeting notetaker, the Sidekick assistant, the vibe app builder, AI columns and, on Pro, the AI workflow builder. Its blog lists some AI features that use no credits, such as summarise and rephrase.
When they run out
monday's blog says features that use credits pause until more are bought or the next cycle starts, and the free AI features keep working.
MCP
A hosted MCP server on every plan at no extra cost, which works with Claude, Cursor and Copilot Studio. Each person authorises it, and it sees only what that person can see.

Proofyard

Claude first
Every new request starts with Claude: type it, paste a brief or drop a link, and Claude drafts the tasks, routes them and asks on the task about anything missing.
Claude's state on every card
Queued, working on a step, waiting for a person, done or failed, on every card, row and task pane, as it happens.
Agents with an owner
Agent teammates get a role, skills, instructions and a named person who supervises them. What an agent makes is a draft until that person approves it, and Pause stops it at once.
How it is billed
Claude's work is counted at what it costs at Anthropic's list price: one credit is a tenth of a cent. Each team member adds 3,000 credits a month to one pool, and the AI usage page shows who used what. If the pool runs out, Claude rests until the next month and the board keeps working. More credits are not on sale yet.
MCP
A connector for claude.ai, Claude Code and Cowork, so you can pick up work, answer Claude's questions and hand in drafts from a Claude chat. That work runs on your own Claude plan.

How the AI is billed

monday.comProofyard
What is countedAI credits, priced by how complex each task isCredits at Claude's real cost: 1,000 credits are $1
Included each month1,000 to 3,000 credits for the account, by plan3,000 credits per team member, pooled
Buying more$0.01 a credit billed yearly, $0.0125 monthlyNot on sale yet; write to us if your team runs out
When it runs outFeatures that use credits pause; free AI features keep workingClaude rests until the next month; the board keeps working

Who decides

The line Claude does not cross

Claude never publishes a site, emails a client or approves anything on its own. It prepares; a person decides. In monday.com, what its agents may change is up to the permissions you grant, and its MCP guide recommends reviewing AI changes before you confirm them.

Pricing

What a year costs, at list price

monday.com sells seats in team sizes, not one by one: 3, 5, 10, 15 and so on, so a team of 8 pays for 10. Standard is $12 a seat a month billed yearly, the same as Proofyard at $12, so the difference comes from the seat buckets. Pro, where time tracking and workload are, is $19. Basic is cheaper at $9 but has no guest access.

Teammonday.com Standardmonday.com ProProofyard
3 people$432$684$432
5 people$720$1,140$720
8 people$1,440 · 10 seats$2,280 · 10 seats$1,152
10 people$1,440$2,280$1,440
15 people$2,160$3,420$2,160
25 people$3,600$5,700$3,600
  • monday.com: Free for up to 2 seats, Basic $9 a seat a month billed yearly ($12 monthly), Standard $12 ($14), Pro $19 ($24), Enterprise by quote. Paid plans start at 3 seats; past 40, the page suggests asking for a quote. New accounts start with a 14-day Pro trial.
  • Eight people on Standard pay for 10 seats: $1,440 a year at list price, against $1,152 for Proofyard.
  • Read-only viewers do not count toward the bill. On Standard every fourth guest counts as a paid member; Pro allows unlimited guests.
  • Proofyard has no free plan: 14 days free with no card, then one price per team member. Support, our client email inbox, is in early access and not in the plan yet.

What is different

Where the agency work goes

  1. 01

    Phases that follow how a site is built

    Each project runs in phases from brief to launch: brief, copy, design, approval, changes, build, testing. A phase can carry a default person, a checklist and a gate, such as an approval before the build starts. In monday.com you build this from boards, groups and status columns, or start from a template; it bends to any process, and someone has to design that process and keep it in shape.

    See the feature
    The Acme board with columns Brief, Design, Review and Changes requested, and cards showing priority, dates and Claude's state
  2. 02

    The client approves, and it is on record

    A client sees what waits for them with the design beside it, and presses Approve or Request changes. The answer is recorded with the design version and moves the task to its next phase. In monday.com a guest can be invited to a board; we found no client approval step among its plan features, and its customer portal is part of monday service, a separate product.

    See the feature
    A home page waiting for the client's approval, with its stage line, Request changes and Approve, a note saying who hears the answer, and the design with a pinned comment
  3. 03

    Notes pinned on designs and live sites

    Clients pin notes on Claude Design boards from a review link, and on the staging or live site through one script tag. Each note keeps the page, the device and a screenshot, and lands on the project's Feedback board. We found no pinned comments on designs or sites among monday's plan features.

    See the feature
    The Feedback board of a project with notes in New, To do, Doing, Test and Done, each showing the page it was left on
  4. 04

    Claude works the board; a person decides

    Claude suggests who, when and how urgent, drafts what it can and works the queue people hand it, through a connector from claude.ai, Claude Code or Cowork. It never approves, publishes or emails a client. monday.com has its own AI too, listed below the screenshot.

    See the feature
    The Claude queue: Cowork checked the queue a few minutes ago, a box to tell Claude what to make, and a request where Claude asks a person a question

In monday.com

  • An AI agent workforce, a meeting notetaker and the Sidekick assistant, all paid from the account's AI credits.
  • A vibe app builder that makes small apps inside the account.
  • A hosted MCP server on every plan, which works with Claude, Cursor and Copilot Studio.
  • Dashboards that combine up to 20 boards on Pro.

The screenshots are from the app with sample data: Acme, Maya and the team are made up.

To be fair

Where monday.com is the better choice

We build Proofyard, so weigh this with that in mind. These come from monday.com's own pages.

  1. It bends to any team

    Boards, columns, 200+ templates, forms and dashboards let you model almost any process, from production to hiring. We only do agency production.

  2. More than project work

    monday CRM, monday dev and monday service sit in the same account, so sales, a dev team and a client help desk with a customer portal can share it. We have none of these, and our Support inbox is in early access.

  3. Integrations and an API

    monday.com lists 850+ integrations and apps and has an API with daily limits by plan. We connect to a few tools and have no public API.

  4. Security and compliance

    SOC 2 Type II on every plan, ISO/IEC 27001 and 27018, SAML single sign-on on Enterprise, and data regions in the US, the EU and Australia. We have optional two-factor sign-in and none of these.

  5. Small teams and lean budgets

    Free covers up to 2 seats, and Basic is $9 a seat a month billed yearly. If you do not need guests, that is cheaper than us.

  6. Mobile apps and track record

    monday.com has iOS and Android apps on every plan, and its pricing page says 250,000+ customers rely on it. Ours installs from the browser, and our first line of code was written on 3 October 2026.

Trying it

Run one client project next to monday.com

  1. 1

    Pick a client project that is just starting

    Moving a running project is the hard part, and we import from Asana only. A new site is an easy test.

  2. 2

    Keep monday.com for what it does well

    If other teams run on monday.com, leave them there. Use Proofyard for the client's brief, designs, approvals and notes on the site.

  3. 3

    Count the emails after the first launch

    Count the approvals and notes you did not have to chase by email, and decide from that.

Questions

monday.com alternative

How does monday.com count seats?

In buckets: paid plans start at 3 seats and go up in fives, so a team of 4 buys 5 seats and a team of 6 buys 10. Viewers are free. Proofyard bills each team member, and clients are free.

Is monday.com's AI included in the price?

Partly. Each paid plan includes AI credits for the whole account, 1,000 a month on Basic up to 3,000 on Pro, and more cost about a cent each. In Proofyard each team member adds 3,000 credits to one pool; our credits are a tenth of a cent of Claude's real cost, so the two numbers are not the same unit.

Can clients approve designs in monday.com?

We found no client approval step among monday work management's plan features. Guests can be invited to boards from Standard. In Proofyard the client area has Approve and Request changes, kept with the design version.

Does monday.com have an MCP server for Claude?

Yes, on every plan at no extra cost, and it works with Claude. Proofyard's connector works with claude.ai, Claude Code and Cowork.

Can I import my monday.com boards?

Not directly. We import from Asana, one project at a time, and have no importer for monday.com yet.

Who makes it

Made by Woofocus, a web studio, for its own work first

Woofocus has built and looked after client websites since 2010. We made Proofyard because our own production was spread across a task tool, a feedback tool and long chat threads, and we are moving our studio's work into it now. Any agency can open its own workspace.

Ali Demirci

Ali Demirci

Founder of Woofocus

Ali has designed, built and looked after client websites since 2010 and runs Woofocus, a small web studio. Proofyard is the board he built to run Woofocus's own production after years of carrying work between Asana, BugHerd and chat.

More about usLinkedInCodeable profilewoofocus.com

  • 4.99/5rating on Codeable across 219 projects for 74 clientsSource: Codeable profile, October 2026
  • Since 2010building and looking after client websitesSource: woofocus.com
  • ~7,000tasks in our own Asana workspace, the work Proofyard was built to runSource: Woofocus Asana workspace, read 3 October 2026
What clients say about our work

“Communication was always clear and timely, making it easy to stay aligned on progress.”

“Ali delivered on time and worked tirelessly with us to make sure that we were satisfied.”

Sources

Where every monday.com fact comes from

  1. monday.com pricing and the full feature list, 24 October 2026
  2. monday.com support: plans and pricing (seat buckets), 24 October 2026
  3. monday.com support: user types (viewers and guests), 24 October 2026
  4. monday.com blog: AI credits (26 August 2026), 24 October 2026
  5. monday.com support: get started with monday MCP, 24 October 2026
  6. monday.com Trust Center: data regions, 24 October 2026
  7. monday.com integrations, 24 October 2026

Our side: the app as built on 24 October 2026; screenshots use sample data.

Try it on your own work

Try it on your next client site

Open a workspace and start one new client project. 14 days free, no card.

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  • 14 days free, no credit card
  • Clients and reviewers are free
  • 3,000 Claude credits a person each month

Proofyard is not affiliated with monday.com. monday.com is a trademark of its owner. Facts about monday.com were read from its own pages on 24 October 2026 and may have changed since.